FAQ – Travel, Visa and Weather

FAQs

V. Travel, visa and weather

International participants should check the applicable Indian visa requirements for their nationality and purpose of travel. Visa requirements and processing times may vary.

Participation by international delegates is also subject to mandatory clearance from the Ministry of External Affairs (MEA), Government of India. As the clearance process may take time, international participants are strongly advised to apply well in advance and allow sufficient time for the necessary approvals and visa processing.

International participants requiring visa invitation letters or supporting documents are requested to follow these steps:

  • Complete Registration on the conference website.
  • Contact the Organising Committee: Reach out to the Organising Committee after completing registration.
  • Submit Required Details: Complete the Google Form shared by the Organising Committee with the necessary information and documents. This process is essential to streamline and expedite the visa process for delegates. All data will be handled securely.
  • MEA Clearance: The Organising Committee will upload the required documents to the designated MEA portal for clearance.
  • Receive Conference Letters: Upon receiving MEA clearance, participants will be issued their conference invitation letter and, for presenters, their abstract acceptance letter.
  • Proceed with Visa Application: Participants may then proceed with the necessary visa application and clearance procedures from their end.

December in Sonipat is generally cold, particularly in the mornings and evenings. Participants travelling from warmer regions or countries should prepare for winter conditions.

We recommend packing warm jackets, sweaters, full-sleeved clothing, warm socks, and comfortable closed shoes. A scarf, cap, or other winter accessories may also be useful. Blankets will be provided at the accommodation, but participants should bring clothing suitable for cold weather.

Haiderpur Badli Mor Metro Station on the Yellow Line of the Delhi Metro is the nearest metro station to the university, approximately 40 minutes away by road. From the station, delegates may take a cab or use shuttle services, if available.

From Indira Gandhi International Airport, New Delhi

Delegates may take a cab directly to the university. Alternatively, they can use the Delhi Metro Airport Express Line to reach New Delhi Metro Station, change to the Yellow Line towards Samaypur Badli, and get off at Haiderpur Badli Mor Metro Station. From there, they may take a cab or use shuttle services, if available, to reach the university.

From New Delhi Railway Station

Delegates may take a taxi directly to the university or use the Delhi Metro Yellow Line from New Delhi Metro Station towards Samaypur Badli and get off at Haiderpur Badli Mor Metro Station. Cabs or shuttle services, if available, can be used for the onward journey.

From Old Delhi Railway Station

Delegates may take a taxi directly to the university or walk to Chandni Chowk Metro Station, board the Yellow Line towards Samaypur Badli, and get off at Haiderpur Badli Mor Metro Station. From there, they may take a cab or use shuttle services, if available, to reach the university.

NOTE: Transport support through intermittent shuttle services will be available at Indira Gandhi International Airport, New Delhi, for international delegates. Further details will be shared once their travel plans are confirmed.