Good practices.
International Conference may require a clearance from the MHA/ MEA. For more information on clearance from MHA, click here
Link to be embedded : https://conference.mha.gov.in/
https://www.epolclearance.gov.in/login/index.php
1. Consult JGU event’s calendar to avoid overlap with any major event. The calendar contains following information.
Obtain an approval for the event from the competent authority
List of JGU mementos
Template for budget
Budgeted events | Non-budgeted events | Other Non-budgeted events |
All budgeted and calendared events
The Concerned HoD | Lectures/ Seminars/ Panel Discussions 1. Which don’t require hiring of an external venue. 2. Which don’t require F&B arrangements for more than 5 people. 3. Which don’t require special mementos. Approval by the concerned HoD. | All other non-budgeted events (First step is to obtain in- principal approval for the event as well as a financial approval)
Contact JGU Events department for more information |
Event venues on campus (Excluding classrooms)
Collapsible List
Sl. No. | Venue | Capacity | Facilities | Link to the pictures of venue |
1. | Big Bang Conference room (T1 first floor (Level – 2) | 50 | AV: Over-head projector Table mikes for participants Centrally controlled sound system Seating arrangement: Large Oval table Training chairs (with wheels) | |
2. | T2 Global Conference room (T2, Top floor) | 50 | AV: Over-head projector Table mikes for participants Centrally controlled sound system
Seating arrangement Large Oval table Training chairs (with wheels) | |
3. | T-2 Auditorium (Entry from T3 – Flag pole side) | 60 seater | AV: Over-head projector Cordless mikes for the participants (on request) Centrally controlled sound system One podium with University branding
Seating arrangement Dais for the guest/ dignitaries Auditorium seating for participants | |
4. | T-2 Auditorium (Entry from T1 – Flag pole side) | 60 seater | AV: Over-head projector Cordless mikes for the participants (on request) Centrally controlled sound system One podium with University branding
Seating arrangement Dais for the guest/ dignitaries Auditorium seating for participants | |
5. | T1 Auditorium (North side) | 75 seater (Expandable up to 90) | AV: Over-head projector Cordless mikes for the participants (on request) Centrally controlled sound system One podium with University branding
Seating arrangement Dais for the guest/ dignitaries Auditorium seating for participants | |
6. | T1 Auditorium (South Side) | 75 seater (Expandable up to 90) | AV: Over-head projector Cordless mikes for the participants (on request) Centrally controlled sound system One podium with University branding
Seating arrangement Dais for the guest/ dignitaries Auditorium seating for participants | |
7. | T3 Auditorium (North side) | 75 seater (Expandable up to 90) | AV: Over-head projector Cordless mikes for the participants (on request) Centrally controlled sound system One podium with University branding Seating arrangement Dais for the guest/ dignitaries Auditorium seating for participants | |
8. | T3 Auditorium (South Side) | 75 seater (Expandable up to 90) | AV: Over-head projector Cordless mikes for the participants (on request) Centrally controlled sound system One podium with University branding
Seating arrangement Dais for the guest/ dignitaries Auditorium seating for participants | |
9. | T1 Global Auditorium | 220 seater | AV: Over-head projector Cordless mikes for the participants (on request) Centrally controlled sound system Two podium with University branding
Seating arrangement Dais for the guest/ dignitaries Auditorium seating for participants | |
10. | T3 Global Auditorium | 220 seater | AV: Over-head projector Cordless mikes for the participants (on request) Centrally controlled sound system Two podium with University branding
Seating arrangement Dais for the guest/ dignitaries Auditorium seating for participants |
Venues on JGU campus and JGEPA (NTH, Delhi)
Use Collpoll for booking venue
If you don’t have collpoll registration, click here to register.
Collpoll user manual for registration
Please provide the requested information and complete this form in its entirety for accurate processing of your event planning request at least 3 DAYS prior to the event date.
The form will only allow UP TO 60? DAYS of advance notice for the starting date of the event.
Please note that Equipment/ staff may be limited depending on other events and availability.
This form is 7-page long and may take more than 10 minutes to fill.
JGU Travel desk for local transportation – +91 8930110789 (For transport related arrangements)
Audio Video support – 8930110799 (Projection, Mikes, Sound-system)
FMO:
INFRA: 8930110822 (for electricity and air-conditioning)
